Architecting a Mobile Conference or Event App: Benefits, Features, and Pricing!

Architecting a Mobile Conference or Event App: Benefits, Features, and Pricing!
event mobile app development
As per a study, 37% of event planners make use of mobile event apps for event-related tasks. This is a sign of the rising demand for mobile conferences or event apps for organizing the events. Whether private meetings or large conferences, these mobile event applications are transforming this event planning sector at a fast pace.
So in this blog, we will have a glimpse at several aspects like vital features of the event apps, and their pricing. But before that, we will have a quick look at the key reasons behind the popularity of these apps. Let’s begin.

Significance of Event Planning App Development

  • One App for Multiple Events: A single branded event application can be utilized for organizing a host of events. It can become a trusted channel for the event planners, their staff, and all attendees.
  • Simple and inexpensive way to gather and deliver information: An unlimited amount of event-related information can be easily added to the app. This information can also be edited and immediately conveyed to the attendees through the app.
  • Enhanced Engagement and Interaction: A feature-packed event app comes with features and functionalities that enable high-quality meetings, better interaction, engaging activities, etc. Besides, conducting surveys, questionnaires, asking for ratings, generating reports, etc. is possible with such an app and this boosts user engagement.
  • Advanced Planning: The app acts as a smart resource for proper planning of events and streamlining the event hosting. It helps to efficiently implement the best-known project management practices.
  • Better Networking Capabilities: An event management app offers a great opportunity for attendees to build a strong network in their arena.
  • Creating New Revenue Streams: Event apps help to open up new opportunities for growing partnerships with sponsors and creating additional revenue streams as well.

Top-grade Features of the Best Conference or Mobile Event Apps!

event app development services
Push Notifications and Data Synchronization
Like other apps, push notifications are one of the most useful features available in the event apps too. These notifications help in informing the attendees of the event details well in advance and also remind them a day before the events. Besides, the data synchronization with the server, it enables informing the attendees regarding any modifications in the event program, time, schedule, location, etc. in real-time.
Maps and Geolocation Tracking
This feature helps the attendees to aptly reach the location of the event.
Besides marking the event location in the integrated map, you can also do the following:
  • Employ live directions for assisting the participants in real-time.
  • In case the event is held over a larger area, build an inner map in the event app with different points of interest.
  • Also, try making the geo-location feature work offline for the attendees to use the app navigation even during unstable network connections.
Calendar and Planner for Schedule
It is of utmost importance to display the details of the event program in the calendar and add them to the schedule. This feature is immensely important for users to remain informed of the event. Also, the planner i.e. customizable notification system will ensure that the users won’t miss any program.
Event Preview
Several people will decide on whether or not to attend the event based on the final preview of the event. So, the event preview should include some interesting content that resonates with the target audience and allures them to participate.
News Feed
The basic purpose of every mobile event or conference app is to inform and entertain its audience and ‘News Feed’ can help to do this well. It also helps to keep the users of the app updated with the latest news or modifications about the events or other important announcements. Besides, this feature enables the organizers to share event photos, videos, interviews, ads, etc. for keeping the users excited about the event.
Networking Ability
Most of the time, the attendees are looking for developing networks through an event, especially corporate events. Rather, networking and building contacts are some of the major reasons why professionals attend events. So, the app must allow the attendees to freely connect, chat and share content with others. At the same time, make sure that spam or unnecessary sales pitches are avoided.
Ticket Booking
This is a powerful feature that can be used for better event planning for participants and monetization purposes as well. The in-built ticket booking feature of the event app saves the participants from the efforts like finding tickets from other sites or offline locations, printing tickets, payments, etc. All this can be done easily through the app.
List of Speakers
For a mobile conference app, it is a must to add a list of speakers, especially when the events are corporate and could include open-air lectures or so. Technically speaking, integrating this feature is not much difficult. A single-screen needs to be added that has the speakers’ details, photo elements, text, social media links, etc.
Ratings and Feedback
Reviews, ratings, and real-time feedback by the attendees are essential for every budding event planner or event app owner. It helps to get insights for improvement of the app as well as particular events that were organized using the app. By using this feature, the participants can chat in real-time with the speakers or experts in the events and rate them too.

Event App Development Cost Considerations

Architecting an impactful event app is no easy task. It depends on a plethora of factors like types and numbers of features to be integrated into the app, location of the development firm, experience of event app developers, app platform, API integrations, app security measures, UI/UX design, devices that the app supports, usage of smartphone hardware, support and maintenance requirements, and much more.
However, here are a few aspects based on which you will be able to get a rough idea about the event app development pricing.
  • Companies offering Event app development services can take 8-10 weeks for creating a good event management app.
  • The hourly rate of developers can range from $20 to $50 or more, depending on the location and reputation of the offshore software company.
  • A simple event app can cost anywhere from $20,000 to $40,000. An app with medium complexity can cost from $40,000 to $60,000 and a full-fledged app with complex features can cost $ 60,000 and above.
  • Additional costs can be incurred for features that are related to attendee engagement, brand awareness, etc.
But every project has individual specifications and requirements. So, if you want to get an exact estimate for your mobile conference app project, get in touch with Biz4Solutions, we will provide you the estimates within 48 hrs.

Final Thoughts

Mobile technologies have advanced to their best capacity and have disrupted the event management industry in myriad ways. Mobile event apps or conference apps have become a must-have for modern-day event professionals. But without the right set of engaging features, these apps cannot provide better attendee engagement, real-time insights of events, and thus, increased business. So, in this blog, we have made an effort to list down those features, with event app benefits and also explained the event app development cost considerations.
Hope this blog helps in making important decisions in your event planning app development journey.
For any further assistance on this topic, comment below or drop us a mail.

Redefining the Event Industry: Top Event App Trends to Watch Out for in 2021!

Redefining the Event Industry: Top Event App Trends to Watch Out for in 2021!
Event mobile app development
The event industry has witnessed immense advancement in the last few years. Besides, since the year 2020, since the outbreak of the Covid-19 Pandemic, all types of events, big or small, are being carried out virtually. New-age techniques are being utilized to host the events successfully. Owing to this, several innovative event app trends have emerged and are making the events more interactive, engaging, and dynamic.
So, what are these trends? How are these trends impacting the event industry? Why should the event app owners or the event development services keep pace with these trends? In this blog, we are going to look at these trends and related aspects. So, without much ado, let’s begin.

Top Event App Trends for 2021 that Event App Developers and Owners Should Consider!

Event App Trends
Enhancing User Experience
Optimizing the user experience is a MUST. This can be done by ensuring that the app content is highly relevant and engaging. For this, the app should possess content like the schedule of the events, contact information, directions of the events, speaker details/biographies, etc. Also, the user experience can be elevated by ensuring consistent styling throughout the app, using graphics or HD images in the app, etc.
Branding of the Event App
Your event app is the representation of your event business and hence, it should be branded accordingly. Pick the logo, fonts, styles, etc. wisely. Using color palettes that will be visually impactful is also quite essential for the app. Furthermore, all the app elements should be consistent with each other. Lastly, certain guidelines must be followed by every event application development company during its development to meet the standards of the app.
Virtual Technology
Virtual event applications are trending nowadays but, this feature is not yet much compatible with current platforms when it comes to matching with live engagement. There are a few other challenges too, like the untested solutions, no support, no integration, cost concerns, etc. But, these virtual apps are quite beneficial. They can help in expanding the customers, increasing the revenue, tracking vital data, promotional purposes, etc.
Facial Recognition
This is a new and innovative trend that comes with huge potential. It helps a big time in improving registration processes and app security. It streamlines the participation in events and reduces wait timings to some extent. Besides, for physical events, facial recognition in the event applications acts as a check-in tool. It’s a contactless and secure way for event attendees to check in the events.
Inclusion of Polls, Surveys, Reviews, etc.
These features are meant to improve user engagement. These can also be used for fun purposes during the events. It will engage the users and make them feel they are important and their views matter. You can gather real-time insights using the poll answers and live surveys and this data can be used for the enhancement of the app.
The Projection Mapping
Projection mapping technique is becoming quite popular amongst event planners nowadays. Projection mapping or Hologram is used for an in-depth understanding of content and then for higher user engagement. This trend enhances extra dimensions, optical illusions, and 3D movement, etc. Besides this, another technique called table projection mapping can be utilized in events for personalization, branding, story-telling, etc. Also, this technique helps to show pre-recorded presentations to the participants. Speakers from any corner of the world can deliver their presentations while not being physically present at the venue.
Augmented and Virtual Reality
Augmented Reality (AR) and Virtual Reality (VR) experiences have been impacting the event industry quite a lot in recent years. AR is used for grabbing the attention of attendees and motivating them to interact within the event. This technology has the ability to enhance the user experience, and result in increased media attention, more engagement, social media shares, etc. VR helps to create a computer-generated 3D world for the app users that makes the app much appealing.
Machine Learning and AI Chatbots.
These advanced technologies have influenced almost every existing industrial sector and the event industry is no exception. AI-powered programs collect the live event data and these programs are based on preferences, activity, behavioral data of the attendees, etc. This is real-time data and can be quickly altered or modified depending on the interest of attendees. AI chatbots can be used for interacting with attendees and answer their queries. Also, both these technologies can help the app owners to conduct multiple sessions, and deliver a powerful experience to the remote attendees.
Live Streaming
The live streaming feature is already being used on a large scale in countless apps. The live streaming events attract a huge number of people in real-time. These are more lively, authentic, and connecting and so, they get a much better response from the users. Using this feature, Q&A sessions can be extended during the live events, there can be group chats, the users can raise a hand, provide feedback, and similar engaging activities can be carried out.
Proximity Marketing with Beacons
While hosting an event, beacons can be placed around the event location for the creation of an interactive network for the online attendees using the event app. These beacons help in several important tasks like attendee tracking, online check-ins, proximity marketing, etc. This technology can also be useful in monitoring the floor plan flow in the events.
A Few More Trends for Optimizing the Adoption of Event Applications
  • Inform the attendees about the event app much earlier for ensuring widespread adoption of the event. This can be done using emails, social media, etc.
  • Use the app for registrations for early promotion of the app.
  • Let the promotion of the app be done by event speakers and other attendees as well. Encourage them to share the app with their contacts.
  • On the event day, introduce the app in various ways and ensure that the attendees use the app for some or the other reason like reviews, polls, or any games, etc.
Final Thoughts
Event professionals and also the event mobile app development companies all across the globe will remember the year 2021 as a transforming year for this industry. Several effective event app trends have emerged during this period benefitting the app owners and the related community. We have enlisted most of these trends in this blog. We hope they will be helpful to you.
Do comment below or drop us a mail and let us know your views about these trends. Also, share with us any other trends in this industry.