Phenomenal Event Apps that save time and elevate Event Experiences!

Phenomenal Event Apps that save time and elevate Event Experiences!
event mobile app development
Planning, organizing, and managing events is no less than a roller coaster ride. This activity is not only time-consuming but also involves enormous efforts and myriad challenges. However, with the advent of event planning software and event management software, planning/organizing of events has eased out and transformed the event experience altogether. Such event apps have been advantageous in the following ways:
  • Facilitates team management, communication, and networking
  • Simplifies supervision of myriad events
  • Provides the facility of automated check-ins to attendees via smartphone devices
  • Improves attendee engagement and commitment
  • Helps in identifying real-time analytics
  • Enables businesses to boost revenue generation
  • Reduces expenses and saves time
This post enlists diverse event planning apps that will save the time and efforts of organizers as well as attendees.
event planning app development

Event Planning Applications

Using this event management software one can not only plan an event but also track and promote it. It enables planners to follow up on the number of attendees and track ticket sales for an event, to understand the current status of the event’s popularity. And, this observation helps event planners to decide whether they need to strengthen advertising campaigns for making their event known. Besides, this app enables organizers to effectively manage the guest list as well as the entry/exit of attendees.
  • Allows effortless event creation that involves creating a free account on this platform and then configuring a page for the upcoming event.
  • Enables adding a description, specifying the event modalities, adding photos, and mentioning the ticket prices.
  • Involves no charges for organizing events, only attendees of paid events will be charged a management fee when they pay for the venue.
  • Provides the facility of offering special discounts to the subscriber list of the app.
This event planning app simplifies event management and can host gatherings ranging from 10 to 10,000 attendees.
  • Creating event-related tasks along with due dates and assigning these tasks to the team members
  • Developing to-do lists and schedules for the date of the event
  • Keeping track of the event via smartphones as the event progresses
This event planning app allows managing online events like conferences, seminars, training sessions, meetings, and family parties/gatherings. With Odoo, activities like organizing events, promoting it, and selling tickets (in case of paid events) can be accomplished quite easily and all the more efficiently.
  • Intuitive event web pages can be created quickly with the help of customizable templates and predefined blocks. Also, event creators enjoy the flexibility to select the format that best suits their requirements and preferences.
  • Owing to its responsive design the app is a perfect fit for all sorts of devices like mobiles, tablets, desktops, etc. Moreover, as Google favors pages with a mobile-friendly design, users are able to register for any event irrespective of the time and location.
  • Data can be directly edited quite easily as well as speedily and so, instant modifications like the introduction of a new presenter/speaker, the announcement of a sponsoring move, or alteration of ticket price can be effortlessly executed.
  • The functionality called “promote” enables SEO optimization of the website for online events and provides keyword suggestions to enhance the event’s visibility.
This event planning app offers an elegant and comprehensive software package containing a wide variety of event planning tools. It is an ideal choice for planning large-scale events with massive and demanding requirements. Hence, it targets big and mid-sized businesses. Furthermore, this app focuses on event marketing, thereby making it a perfect pick for fundraisers and concerts.
  • Numerous features that facilitate team collaboration and task completion
  • Features like event registration, agendas for managing events, and sending marketing emails.
Super Planner
It is a business app for organizing professional events and offers paid services.
  • Calculates venue capacity for 15 different seating configurations, the size of the dance floor, etc.
  • Calculates the food and beverage requirements for events as well as the sizes of tables and linens as per the nature of the event and number of attendees
  • Assumes the seating arrangement based on the screen size and the space between the projector and the screen
  • Provides tips for PowerPoint/keynote design, projection, image magnification, preparing sound/speakers, and many more.
This event planning application helps attendees to identify plans on a particular night. Users can post details about private events on the map and this information can be viewed by all friends or a selected group of friends. The events that one can plan using this app range from a pre-planned gathering/party to an unplanned hangout decided at the last minute. Public events hosted by local businesses are also visible on the map available for the app users.
  • Geo-location and social media integration
  • Easy options for sharing event information and managing events
  • Push notification employing FCM Apple Maps Integration

Audio/Video/Photo Apps that Facilitate Event Planning

Audio Tools
This is a paid application that offers a host of tools for acoustic analysis and delivering professional-level audio.
  • Setting up and verification of sound systems
  • Testing the equipment, room reverberation, and the polarity of speakers
  • Assisting in designing sound systems
Decibel Ultra
This is a free application that enables event planners to measure the volume for figuring out the magnitude of the noise as compared to reference values or a certain benchmark. This proves particularly beneficial for event planners who need to comply with noise restrictions at a specific venue.

Event Planning Apps for Connecting with Attendees

CrowdCompass AttendeeHub
This is a free application that assists attendees to navigate through conferences or trade shows with multiple agenda options. The app helps attendees promptly identify their interests, plan their experiences, and connect with the other participants.
  • Attendees introduce themselves via in-app messaging. These conversations are saved by the app and can be easily saved, managed, and retrieved.
  • Guests can share their contact information with each other using digital channels.
  • Facilities like appointment scheduling with exhibitors, sponsors, and other attendees before the event occurrence, save the on-site time for the guests.
  • App users can establish a direct connection between the event and their social media pages. This allows them to effortlessly share, post, and display real-time updates.
It is an interactive app that engages participants by conducting live polls, question-answer sessions, word clouds, quizzes, etc. via smartphones. The analytics can be accessed at any time. This app can be downloaded for free and comes with various pricing models.

Project Management Apps for Event Planning

This project management application meant for distributed firms is also a great pick for planning events. This app involves a monthly fee but offers a free trial for 14 days.
  • Integrates with instant chat apps like HipChat and Slack for keeping the event management team members connected.
  • Allows creation of projects, assigning tasks, and receiving updates concerning the team’s work progress
  • Enables the creation of stages for the event planning project that can be marked as “completed”, “to-do”, “or in-progress” as per their existing status.
This project management tool facilitates those working remotely and eases out the challenging task of finding emails buried in the inbox.
  • Organizing team conversations through channels meant for a specific event to provide transparency on the current status of tasks.
  • Sharing files by dropping files, PDFs, documents, and spreadsheets into chat boxes
  • Searching in the archive for finding specific items effortlessly

Apps That save Themes and Ideas for Future Events

This app enables event planners to track the social media accounts of their influencers and observe their views. This way, planners can not only gather ingenious event ideas from the community and audience but also save these ideas instantly into Evernote or Pocket, with the help of Hootsuite. Some of its novel offerings include sorting of conversations on the basis of topics, keywords, hashtags, or followers; scheduling social media posts, etc.
Individuals, who have read something on Pocket and would like to save the information for future reference, can use Evernote for storing the aforesaid data as these two apps sync directly. Besides, this app can be used to save PDFs, voice recordings, doodles, pictures of business cards, and many more. Moreover, it allows one to track multiple events at one go as it organizes stuff into notebooks with tags. Most of its features are free for use.

Bottom Line:

Event apps are essential to make your events stand out from the rest and eliminate numerous hassles for planners and organizers as well. Attendees, too, find event management software appealing and handy. So, it’s high time you should seek assistance from an event app development company for designing a remarkable event planning app customized as per your requirements.

An Overview of New-age Event Apps and Steps to Develop Them!

An Overview of New-age Event Apps and Steps to Develop Them!
event mobile app development
A host of events are held daily, whether sports events, corporate meet-ups, festivals, exhibitions, conferences, or weddings, and needless to say, planning them is a tedious job. Any event, whether small or large, needs proper planning and organization to make it a huge success.
In any event, there are several tasks like informing the attendees, managing the vendors, promotion of the event, budget constraints, and many more. A few years back, all these tasks were handled manually, but thanks to the new-age event apps, such tasks can be executed seamlessly in automated mode. Besides, these apps also make event management a stress-free job for planners, sponsors, and organizers.
These event apps are reshaping this industry in myriad ways. Rather, as per a survey, in the year 2020 itself, about 71% of the event professionals invested in event technology for boosting their event business. So, it is high time for the event organizers and planners to consider building impactful event planner apps and take their business to a new level of success.
In this post, we have explained in detail about the potential advantages of advanced event apps and the detailed steps for creating such top-notch event planning apps. Let’s delve into the details.

Key Advantages of Event Apps for Planners, Sponsors, Organizers, and all Attendees

  • An event app helps in giving an exceptional experience to all event attendees by simplifying the tasks like registering for the event, buying tickets, checking in using their smartphone, etc.
  • It helps enhance the interest of the clients, even before the actual event begins. For instance, an event app can be utilized for discussing certain subjects for better attendees’ engagement. A few other options include live steaming, surveys, contests, etc.
  • An app enables the attendees to network with people having common interests or connect with them for career enhancement, or business benefits, etc.
  • An event management app also acts as a robust promotional platform for event speakers, sponsors, etc. as some of these apps have a distinct section for displaying information of speakers, sponsors, etc. Thus, they also get an in-app sponsorship space through these apps.
  • An event management application can not only create real-time content for any particular event, but it can also control the content with an online CMS. This empowers the enterprises to create, edit or distribute the relevant and up-to-date information within the application, without the risk of sharing confidential, sensitive, or private information with the wrong users.
  • Furthermore, an event application helps to broadcast any event-related news, changes in the timing/venue, etc. on the social media pages of the event to be held, using the social media synchronization feature in the app.
  • These apps can help the event planners and organizers to get real-time feedback and review of the events for analyzing the events’ progress. These apps help gather insightful analytics which is beneficial to the organizers for making conclusions of their planning and marketing efforts.
  • One event app can be a one-time investment that can be utilized for hosting multiple events.

Detailed Steps to Create a High-end Event App

event planning app development
Determining the Objective
Why do you want this app? You first need to figure out the purpose behind developing the app. For this, brainstorm on the basic concept, the target audience, their preferences, your competitor apps, etc. by conducting thorough research.
Decide the Type of Application You Want to Develop
Event apps can serve different purposes as per the type of event. So, before getting straight into the event planning app development process, you need to know the type of event apps that exist. The types of these apps are categorized based on the following factors:
  1. According to the purpose: Event aggregators or dedicated event applications
    Event aggregators: these are built for organizing several events from different organizers, where every organizer invites the event attendees.
    Dedicated event applications: these types of apps mostly have just a single organizer who hosts events just for one single company.
  2. Based on the audience: Some apps are focused on all the attendees and their main purpose is networking and schedules. Some event apps are focused on the organizers and such apps are designed to manage the events in the best possible way.
  3. As per the implementation: White-label solutions or customized event apps
    White-label solutions: these are the apps from which the organizers can draw and plan any event.
    Customized event apps: these are the apps that can be developed with a certain style that aligns with the image, web design, etc. of the company.
  4. The event type and scale: these include apps meant for local meet-ups, global conferences, parties, weddings, etc. For instance:
    • company event planning apps
    • conference planning apps
    • web conference software
    • party planner apps
    • festival guide apps
    • wedding event planning apps
Brainstorm on the Implementation Options
Do you want just a mobile app or a web-based app or both? Web apps are great when we want the ticket purchasing feature, but mobile apps are the best while hosting an event and all the users are present at the event location. Also, mobile apps can work in an offline mode. For mobile apps, you can either choose to create a native app or go for cross-platform options.
Decide on Other Technical Considerations
As we know, iOS and Android are the most dominating platforms. So, you may choose any of these or both platforms as per your goals and budget. Other platforms like Microsoft and Blackberry too can be considered, but they may cost a fortune. Next, for enhancing the functionality of your event app, consider adding API interface integrations or third-party plugins.
Finalize the Features and Functionalities
Here is a list of essential as well as advanced features to choose from for your event app:
Essential Features:
  • GPS Integration
  • Event Booking
  • Event List and Schedules
  • Push Notifications
  • Adding to Favourites
  • News Feed
  • Program Preview
  • Calendar
  • Payment Integration
  • Social Media Integration Feature
  • Photos/Videos
  • App Analytics
Advanced Features:
  • Messaging and Chatting
  • Mobile check-in
  • Live-streaming
  • In-app camera
  • Offers and Discounts
  • QR code scanning
  • Gamification features
  • Personal Mobile Vallet
  • Data Collection and Processing
  • Customer Feedback and Rating
Hire Event App Development Team
Now, it is time to research well and hire a reliable event app development company for accomplishing your project. This would always be a better option rather than hiring an in-house team as you will get a ready team of expert event app developers on a cost-effective budget. This will also improve your time-to-market and allow you to focus on your core business. In this case, hiring an offshore development company like Biz4Solutions is a wise decision.
Design, Test and Launch the Event App
Now, connect with your development team, set clear work expectations and timelines for them, and create a visual prototype for your app. Start the design and test the app after every stage of app development. Once the app is completely architected, launch the app.
Consider Monetization Options before the App Release
It is vital to consider the monetization of the app, even before its launch. After all, your investment must be worth it and should be able to generate some additional income for you. Here are some of the pointers you can consider:
  • Making some of the features paid
  • Placing relevant ads on the app
  • Adding minor service fees for ticket selling
  • Capitalizing on partnerships
  • Customizing your event app to be a white-label solution

Final Thoughts

Digitalization has disrupted the event planning industry in diverse ways. Event apps have become a must-have for today’s event planners and organizers. Also, in this pandemic situation, most events are hosted online using some platforms and it is highly likely that this trend would continue for years to come.
So, in this blog, we have outlined the key benefits of event planning apps and also explained the app development steps in detail. Hope it helps you in making appropriate decisions while designing your event planner app.
Do comment below or reach out to us for any assistance on developing event mobile and web apps.